2014 AGM Minutes

MINUTES OF THE FORTY FOURTH ANNUAL GENERAL MEETING
HELD AT EXETER GOLF & COUNTRY CLUB ON
THURSDAY 25TH SEPTEMBER 2014

1 Apologies for absence were received from George Potter (Bovey Tracey); George Reeve (Dartmouth); John Ayre (High Bullen); Bob Brewer (Gt.Torrington); Colin Walmsley (Holsworthy); Tony Naughton (Moretohoe & Woolacombe); Ray Gunstone (Sidmouth); Len Hirst (Staddon Heights); Simon Crawshaw (Teign Valley); Roy Barnes (Willingcott Valley); Mike Martin (Yelverton); Harvie Taylor(Stover).

2 The Minutes of the Forty Third AGM were approved as presented; proposed by Bryan Blaber (Yelverton) and seconded by John Faithful (Holsworthy).

3 Matters arising – John Essery (Downes Crediton) drew attention to his comment concerning ‘who has the honour’ at Emerton Court matches. The Hon. Secretary to update the rules to include this point.

4 Captain’s Report – see separate page

5 Secretary’s Report – see separate page

6 Treasurer’s Report – see separate page
proposed by Bryan Blaber (Yelverton) that the Hon. Treasurer’s report be accepted; seconded by John Faithful (Holsworthy).

7 Election of Officers for 2015 was proposed by Brian Harris (Churston) and seconded by Adrian Granville Smith (Saunton).

Ian Drawbridge Churston President
Peter Anglis Tavistock Vice-President
Peter Stuckey Tiverton Captain
Stuart MacKerrell Dainton Park Vice-Captain
Bob Small Tavistock Honorary Secretary
David Bromage Sidmouth Honorary Treasurer
Chris Henderson Tavistock Honorary Assistant Secretary
8 Election of David Roberts and Terry Blackler of Sidmouth as auditors for 2015 was proposed by Brian Stockton (Dinnaton) and seconded by Bryan Blaber (Yelverton).

9 Election of Bryan Blaber (Yelverton) and Adrian Granville-Smith (Saunton) (with specific responsibility for clothing sales) to the Executive Committee was proposed by John Faithful (Holswothy) and seconded by Lez Jennings (Borringdon Park).
With the resignation from the Cttee of Roy Hancocks due to family reasons and with John MacKenzie not seeking re-election a place had become available on the Committee. It was proposed that Peter Lawrence (Bigbury), the outgoing President, should fill that place –
Proposed by John Faithful (Holsworthy) and seconded by Lez Jennings (Borringdon Park).

10 Any other business
(A) Proposal that entry fees to open events should increase by £1.00 from £19.00 to £20.00 – proposed by Bob Stone (RND) and seconded by Brian Stockton (Dinnaton)
(B) Admin procedures – The Hon. Secretary enquired of the meeting if changes in the administrative procedures might be appropriate; this included emailing out to club reps (rather than posting) all relevant information for the coming season. Discussion took place and, in general,this was met with approval. Agreed that reps be circulated by email in one ‘hit’; those with no emails to be mailed in the usual fashion. Fixture cards will be posted out.
Agreed, however, that entry forms should not be published on the website as this might cause ‘anarchy’ to the detriment of all reps and the Hon. Secretary. If the course of action was implemented it was agreed that club reps’ ‘allowance’ would increase from £15.00 to £20.00 – this to cover increased expenses e.g. printing
(C) Emerton Court – fixtures; a wide range of views had been received on this subject and whilst it was agreed that the present arrangements were not perfect, it was hard to see how improvements could be made that suited all clubs. Agreed that the present arrangements should remain in place.
(D) Website – update – this to be handled by Adrian Granville Smith (Saunton)
(E) Bob Stone (RND) raised the issue of lightning at events and who is responsible for closure of the course – agreed that the host club is responsible for closure and reopening of the course. Also it was confirmed that 2/3 of the field should complete their rounds of golf for the competition to be deemed ‘a competition’.
(F) Brian Harris (Churston) raised the issue of slow play; agreed that the Hon.Secretary should emphasise the need to encourage quicker play. This might include ‘picking up’ when not able to score; always including a buffer zone in the tee time start sheet; signage as necessary.
(G) Peter Coates (Thurlestone) asked if payments for events could be made on-line; the Hon. Treasurer replied that, for varying reasons, this would not be happening in the foreseeable future.
11 Presentation of Ribbons of Office was then made to the incoming President and Captain.

12 Presentation of trophies was made by outgoing Captain Mike Kirkham.